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Booking Terms and Conditions for paid courses run by Entrepreneur First CIC (T/A Code First Girls)

  1. Definitions

1.1 “Application” means an application for enrolment in a course.

1.2 “Company” means Entrepreneur First CIC (T/A Code First Girls), a company incorporated in the UK, with Company No. 07810542, and registered at the following address:

ENTREPRENEUR FIRST C.I.C. c/o BWB Secretarial Limited 10 QUEEN STREET PLACE LONDON UNITED KINGDOM EC4R 1BE

1.3 “Contract” means the Application, these Booking Terms and Conditions and the Special Terms and Conditions.

1.4 “Course” means a courses run by the Company in respect of which an Application has been made by or on behalf of a Participant.

1.5 “Course Fees” means the fees payable in respect of a Course as set out in the Course Outline.

1.6 “Course Outline” means [the format and content of the Course as advertised on the Course website].

1.7 “Special Terms and Conditions” means the terms and conditions contained in the Course Outline and on the Course website.

1.8 “Start Date” means the Course start date as set out in the Course Outline and on the Course website.

1.9 “Participant” means the person in respect of whom an Application has been made.

1.10 References to “us” means the Company and references to “we” and “our” shall be construed accordingly. References to “you” means the Participant; the person who is completing the Application on behalf of the Participant, as applicable, and references to “your” shall be construed accordingly.

  1. Applications

2.1 These Booking Terms and Conditions apply to the enrolment of the Participant in the Course and provision of such Course by the Company. All Applications submitted to the Company are subject to these Booking Terms and Conditions to the exclusion of any terms imposed by you. Submission of an Application constitutes acceptance of these Booking Terms and Conditions and any Special Terms and Conditions. Where there is any inconsistency between these Booking Terms and Conditions and the Special Terms and Conditions, the Special Terms and Conditions will take precedence. The Company and the Participant are bound by the Contract upon acceptance by the Company of the Application made by or on behalf of the Participant in accordance with clause 2.2. The Contract forms the entire agreement between the Company and the Participant with respect to the Course.

2.2 Applications do not automatically guarantee that the Participant has a place on the Course. We will email you a booking confirmation being proof of acceptance (or rejection) of the Application. All applications to register for the Course are subject to availability and full payment of the Course Fees being received. Places cannot be reserved without full payment of the Course Fees being received. We reserve the right to refuse bookings at our discretion. The Company may, in its sole discretion, accept or reject an Application and notify you in writing or by email accordingly.

2.3 The payment of any sum intended to be in respect of Course Fees by or on behalf of the Participant does not oblige the Company to accept an Application.

2.4 You must not make or attempt to make any Application for the Course through any third party. Applications made through third parties are not valid and admission to the Course will not be granted.

2.5 These Booking Terms and Conditions are subject to change from time to time without notice and in our sole discretion. We will notify you of amendments to these Booking Terms and Conditions by posting them on the Course website.

2.6 If you have any queries regarding the Course or these Booking Terms and Conditions, or if you have access requirements for a Course, please email professionals@codefirstgirls.org.uk prior to submitting an Application.

  1. Payment terms

3.1 The Participant is liable to the Company for the Course Fees. Unless indicated otherwise, Course Fees do not include travel, accommodation, subsistence, insurance or other costs that might arise prior to or during the term of the Course. Course Fees may be subject to change from time to time. The Course Fees are due on submission of the Application, unless you have requested an invoice for Course Fees at the time of submission of the Application. All invoices issued by the Company must be paid in full within 14 days following the date of such invoice. If an Application is rejected by the Company after payment of the Course Fees, the Company will refund the amount received in full.

3.2 If the Course Fees have not been received by the Company in full by the due date, the Company may exclude the Participant from the Course.

3.3 Payment by individuals: The Company will accept payment of the Course Fees from individuals via (i) the Company’s online payment portal (operated by Stripe); or (ii) bank transfer, provided you have obtained prior approval from the Company to make payment by bank transfer.

3.4 Payment by companies on behalf of Participants: The Company accepts payment from companies and organisations on behalf of Participants via (i) BACS; (ii) online via the Company’s payment portal (operated by Stripe); or (iii) a cheque made payable to ‘Entrepreneur First CIC’, provided you have sought prior approval from the Company to make by cheque. Payment by cheque will not be confirmed as received until the cheque has cleared and payment is received into the Company’s bank account.

3.5 All payments of Course Fees must be made in GBP and are exclusive of VAT and other taxes where applicable, unless explicitly stated. Any currency conversion costs or other charges incurred in connection with the payment of Course Fees are to be paid by you in addition to the Course Fees. No deduction from the Course Fees for such costs or charges will be made.

3.6 Course Fees include the services set out in the Course Outline (as amended by the Company from time to time) and, unless specified otherwise, access to all parts of the Course; the facilities; course materials; administrative support; and a certificate of completion, where the requirements to successfully complete the Course have been met.

  1. Cancellation and Amendment of Courses by the Company

4.1 Reasonable effort will be made to adhere to the Course Outline, however it may be necessary to alter the outline, date, timing, location and/or individuals responsible for organisation or delivery (including the course director and instructors) of the Course. Courses require a minimum number of participant to enrol in order for the Course to proceed. We reserve the right to amend, postpone or cancel any Course at any time.

4.2 The Company will inform Participants about cancellations, postponements, and amendments to the Course with as much notice as possible.

4.3 If the Course is cancelled by the Company, the Company will book the Participant onto your choice of an upcoming course. If you do not wish to accept the replacement Course, you are entitled to withdraw your Application for, or enrolment on, the Course. . The Company shall not be liable for costs incurred by you for any accommodation or travel, for this reason you are encouraged not to book travel or accommodation more than two weeks prior to the Start Date.

4.4 If the Course is postponed or an amendment is made to Course dates or location prior to the Course commencing, the Participant may elect to attend the Course as postponed or amended, or to receive a full refund of Course Fees received by the Company. In the event that a Participant elects to receive a refund the Participant must inform the Course administrator by email to: professionals@codefirstgirls.org.uk. The Participant is advised to keep evidence of the date on which such refund request is sent. Requests for refunds will be acknowledged by email.

  1. Cancellation of Courses by the Participant

5.1 Consumer Cancellation Rights: Under the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013 you may cancel the contract for the Course by emailing the Course administrator at professionals@codefirstgirls.org.uk  within 14 days after the date of your booking confirmation to cancel the Course; this is called the cooling off period. However, once we have completed the Course you cannot change your mind, even if the cooling off period is still running. If the cooling off period is still running and you decide to cancel after we have started the Course, you must pay us for the services provided up until the time you tell us that you have changed your mind. We will refund you the Course Fees by the method you used for payment within 14 days, less the cost of any services already provided up to the time of cancellation.

5.2 Other cancellation rights: You may cancel your Application for, or enrolment on, the Course up to 42 days  prior to the Start Date by notifying the Course administrator by email at professionals@codefirstgirls.org.uk. All cancellations will be subject to payment of a £100.00 administration charge. Any payment of Course Fees will be refunded by the Company. If you have no paid the Course Fees at the time you cancel, you will not be liable to pay any Course Fees.

5.3 If you cancel your Application for, or enrolment on, the Course within 42 days prior to the Start Date you will not be entitled to any refund of the Course Fees paid and will remain liable to pay any outstanding amount of the Course Fees to the Company.

5.4 All requests to cancel an Application for, or enrolment on, the Course will be confirmed by email notification from the Company, which will set out any outstanding Course Fees to be paid and any administration charges. The Participant is advised to keep evidence of the email notification of the cancellation that is sent.

5.5 No refunds will be provided for any cancellations received within 42 days of the Start Date or for the Participant’s failure to attend any parts or all of the Course, you will be subject to payment in full of any outstanding Course Fees.

5.6 Any Course Fees paid cannot be transferred to other courses or to fulfil the payment of another participants attendance on the Course.

  1. Provision of Courses

6.1 You are solely responsible for determining whether the Course is sufficient and suitable for the needs of the Participant. The Company does not provide any guarantee in respect of the standard of a Participant’s abilities to participate in or complete the Course.

6.2 The Participant will provide the Company with all information reasonably requested by the Company in connection with the Course.

6.3 A Participant will be deemed to have successfully completed the Course if by the final session of the Course, the participant has created a project that meets the defined specifications and made the link to the project available to the Course director or instructor and/or Company course administration team. If these conditions are met, the Participant will receive an electronic certificate of completion from the Company, which will be sent to the Participant following completion of the Course.

6.4 The Participant must comply with all applicable policies and regulations of the Company and any instructions given by the Course director or instructor with regards to the participation in the Course and the health and safety of the instructor, Participant and other person on the Company’s premises.

6.5 The Company reserves the right to remove the Participant from a Course or exclude a Participant from Company premises if the behaviour or demeanour of the Participant is considered unacceptable.

6.6 You acknowledge and agree that the Participant is responsible for complying with all United Kingdom entry and visa requirements and for obtaining the necessary consents to enable their participation in the Course. The rejection of a visa or other entry application by the British authorities does not affect the terms set out in these Booking Terms and Conditions and the Participant will remain liable for the Course Fee.

7.1  All (i) trademarks, service marks, trade names, slogans, logos or other brands that appear at or in connection with the Course; and (ii) rights in all presentations, documentation and materials published or otherwise made available as part of the Course (including but not limited to any documentation packs or audio or audio-visual recording of the Course and any advertisements or promotional materials from third parties) (“Course Materials”) are owned by us or are included with permission of the owner of such rights. You may not copy, display, use or commercialise any of these marks without prior written permission by us or are included with permission of the owner of such rights.

7.2 The Course Materials are provided on an “as is” basis without any warranties of any kind (express or implied). We hereby exclude to the fullest extent permitted by law all liabilities, costs, claims, damages, losses and/or expenses arising from any inaccuracy or omission in the Course Materials or arising from any infringing, defamatory or otherwise unlawful material in the Course Materials. We accept no responsibility for any loss incurred from the use of the Course Materials or any other materials or information obtained at the Course.

  1. Limitation of Liability

8.1 Subject to clause 8.2, our aggregate liability to you with respect to the provision of the Course, the cancellation, postponement, or amendment or the Course, any negligence, any breach of the Contract, or arising in any other way out of the subject-matter of these Booking Terms and Conditions is limited to the amount of Course Fees received from or on behalf of the Participant in respect of the Course. We will be responsible to you for foreseeable loss and damage caused by us. If we fail to comply with these Booking Terms and Conditions, we are responsible for loss or damage you suffer that is a foreseeable result of us breaking the Contract or failing to use reasonable care and skill. Loss or damage is foreseeable if either it is obvious that it will happen or if, at the time the contract was made, both us and you knew it might happen. We do not exclude or limit in any way our liability to you where it would be unlawful to do so. This includes liability for death or personal injury caused by our negligence or the negligence of our employees, agents or subcontractors; for fraud or fraudulent misrepresentation or for breach of your legal rights in relation to the Course. We shall not be liable to you for any (i) economic losses (including without limitation loss of revenues, profits, contracts, business or anticipated savings); (ii) any loss of goodwill or reputation; or (iii) any consequential, special or indirect losses, suffered or incurred by you arising out of or in connection with the Course or the Contract.

8.2 We do not accept responsibility for any accident, injury, or loss suffered while attending a Course, unless it is directly due to negligence by us. Nothing in this Agreement will operate to limit or exclude the liability of the Company for death or personal injury arising from the Company’s negligence, fraud or any other liability that, by law, cannot be limited or excluded.

8.3 Views expressed by the Course director or instructor and/or Company course administration team are their own. The Company does not accept any liability for advice given or views expressed by the Course director or instructor and/or Company course administration team  or in any notes or documentation provided to Participants.

8.4 Unless otherwise indicated, all courses are taught in English. The Company does not accept any liability for any losses, costs or expenses incurred by or on behalf of the Participant in connection with the Participant’s lack of English language knowledge.

8.5 The Company accepts no liability for loss or damage to the Participant’s property and shall not provide any insurance cover whatsoever to the Participant.

8.6 The warranties and undertakings given by the Company in these terms and conditions are, to the extent permitted by law, given in lieu of all implied conditions, warranties, representations or other terms, including any relating to satisfactory quality, fitness for a particular or any purpose, or the ability to achieve any particular result.

  1. Privacy

9.1 Information you provide to us in the Application will be collected and processed in accordance with our privacy policy .

9.2 If you are submitted an Application on behalf of a Participant, you warrant that you have the Participant’s permission to provide their information for the purposes of submitted the Application.

  1. General

10.1 The Company will not be in breach of the Contract nor liable for any failure or delay in the performance, in whole or part, of any of its obligations in connection with the provision of the Course arising from or attributable to acts, events, omissions or accidents beyond its reasonable control.

10.2 We are entitled to assign all and any of its rights and obligations under these terms and conditions, provided that your rights are not adversely affected.

10.3 The Contract contains the entire agreement and understanding between us and supersede all prior agreements, understandings or arrangements (both oral and written) relating to the subject matter of these terms and conditions.

10.4 You acknowledge that in submitting an Application you have not relied on, and shall have no remedy in respect of, any statement, representation, warranty, understanding, promise or assurance (whether negligently or innocently made) of any person other than as expressly set out in these terms and conditions.

10.5  The Contract shall not create, nor shall they be construed as creating, any partnership or agency relationship between us.

10.6 We may contact you by e-mail or provide you with information by posting notices on the Course website. You hereby agree and acknowledge that such electronic means of communication are sufficient for providing you with any notice or other information under the Contract and to fulfil our contractual obligations to you.

10.7 The Contract and any dispute arising out of or in connection with them or its subject matter, whether of a contractual or non-contractual nature, will be governed by and construed in accordance with the laws of England and Wales. The courts of England and Wales will have exclusive jurisdiction to deal with any dispute which has arisen or may arise out of or in connection with the Contract.